How to manage your email addresses and contacts online?

manage your email addresses and contacts online


Why managing your email addresses and contacts online is important

Having all your contacts’ information in order is a very important part in the day to day running of your business and without having your contacts in order you can become easily clustered trying to locate a client’s contact information you might need to call to follow up with or set up a meeting with. Also being able to manage your email addresses and contacts online is vital because it allows you to keep necessary and personal information about clients that you may have collected in past interactions with them that need to be documented.

If you currently manage your email addresses and contacts online using Outlook, Gmail, or your cell phone, you may find that these present methods may work for you, but it may be difficult to keep track of every contact and find that they can become easily clustered when you are trying to find a number in your address book or in your cell phone.


The biggest issues with not managing your email addresses and contacts online:

  1. You forget who you had to call
  2. There is no system in place to remind you when to call a certain contact
  3. Harder to keep track of detailed notes about every phone call
  4. Impossible to share certain contacts with other people who may work with you
  5. Hard or impossible to create groups and categories of contacts
  6. Your phone may not have backed up your latest added contacts, email address, tasks, or notes
  7. You can lose your phone and your computer can crash!
  8. You are prone to virus attacks!


How to manage your email addresses and contacts online with PayPanther

With PayPanther you can add as many contacts as you want and categorize them into groups such as clients, vendors, leads, family members, etc…  You can also use PayPanther to add tasks and reminders and link it to specific contacts. It is also easy and convenient to manage your email addresses and contacts online with PayPanther because you can synchronize your calendar in PayPanther to your phone and email, making sure that you will receive notifications when a task or event is coming up and all the participating or involved parties will be notified. For example “Meet John Smith for lunch”, PayPanther will email both John Smith and yourself when the task is made and will add it to your calendar and then on the actual day, PayPanther will remind you so you never forget!


Easy to Import Contacts

PayPanther is also convenient when it comes to managing your email addresses and contacts online because you can import current contacts from existing email address accounts you may have and have access to them in PayPanther instead of having to type them up all over again.

PayPanther allows you to import your contacts from the following email accounts:

  • Microsoft Outlook
  • Excel Spreadsheet (CSV file)
  • AOL
  • Gmail
  • MSN/Hotmail/LIVE
  • Yahoo Mail


We always recommend doing your research beforehand to make sure you find the best and EASIEST solution to help manage your email addresses and contacts online. We also invite you to try PayPanther for free and see if it’s right for you!




8 replies
  1. jc
    jc says:

    fantastic submit, very informative. I ponder why the other experts
    of this sector don’t understand this. You must continue your writing.
    I’m sure, you have a great readers’ base already!

  2. Terry
    Terry says:

    Appreciating the time and effort you put into your website and in depth information you present.
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  3. Roman
    Roman says:

    Cool! I just recently started thinking of managing my contacts online it started to be a little hard for me but thanks to this post I have finally decided that this will make my life easier! I was getting my clients confused I will be trying the software hopefully it works for me.

  4. Marina Millsaps
    Marina Millsaps says:

    Howdy! I know this is somewhat off topic but I was wondering if I could use this software for my interior design business? I don’t necessarily need the time tracking part.

    • Amber Alexia
      Amber Alexia says:

      Yes I do believe our software could assist your interior design business. You may not need the time tracking app, but we have other apps like the project management and invoicing that could assist you tremendously. I suggest you do our free 30-day trial and see how it works out for you.

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